Communication

Communication

If you've got a venue and dates confirmed, then it's time to start spreading the word. You'll likely want a website for the camp itself, plus an updated listing on railscamps.com, and then you can start spreading the word through mailing lists, Twitter, meets, etc.

Website

Once you've got the dates locked down for the venue, it's time to get a basic website up. Initially it should outline the date, location, and the Code of Conduct (which is Ruby Australia's).

When it's time to release tickets, you'll want those on the website, and it's also recommended to have transport plans listed sooner rather than later, so people can book their flights to match the bus times. Also, you'll want a list of things that people should bring, which may include the following:

  • Clothes
  • Laptop
  • Camera
  • Chargers
  • Toothbrush & Toiletries
  • Towel
  • Sleeping Bag
  • Earplugs
  • Power-board
  • Pillowcase if you so desire
  • Your alcoholic beverages of choice
  • Any medications you take regularly
  • Snacks that you can't live without
  • Any data, files etc that you'd normally rely on getting from the Internet

Each venue has slightly different approaches to bed linen and towels. Usually mattresses and sheets are provided, sometimes pillows, sometimes blankets - make sure you confirm this with the venue!

Using an existing Rails Camp site is likely an excellent place to start! You can go all out if you really want, but at the end of the day people aren't going to care much if it's not shiny.

Promotion

These are just some suggestions on where to promote the Rails Camp:

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